Recruitment GDPR


  • Introduction
  • What information does Whitecode collect?
  • Why does Whitecode process personal data?
  • Who has access to data?
  • How does Whitecode protect data?
  • For how long does Whitecode keep data?
  • Your rights
  • What if you do not provide personal data?
  • Automated decision-making

1. Introduction

Data controller:

26-27 The Hill, Northfleet, Gravesend, Kent, DA11 9EU

01322 289977

Data protection officer:

HR Manager

Email: HR@whitecode.co.uk


As part of any recruitment process, Whitecode collects and processes personal data relating to job applicants. Whitecode is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

2. What information does Whitecode collect?

Whitecode collects a range of information about you. This includes:

  • your name, address and contact details, including email address and telephone number
  • details of your qualifications, skills, experience and employment history;
  • information about your current level of remuneration, including benefit entitlements
  • whether or not you have a disability for which Whitecode needs to make reasonable adjustments during the recruitment process
  • information about your entitlement to work in the UK
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health, and religion or belief

Whitecode collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment including online tests.

Whitecode will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks (where appropriate)

Whitecode will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

  • ISO 45001
  • ISO 14001
  • ISO 9001
  • CIBSE Heat Networks Consultant